Friday, March 19, 2010

New feature: Forward, CC or BCC emails to Timetonote

You can now send important emails to Timetonote using your dropbox, so that your entire team can see them. Emails are automatically attached to the right contacts or projects, so that, on the contact's page or project's page you'll be able to see all the emails about that contact or project from everyone in your team.

How can I attach emails to contacts?
To attach emails to your Timetonote contacts, CC, BCC, or forward your emails to your contacts dropbox email address.

What is the contacts dropbox email address?
The contacts dropbox email address is a Timetonote email address. Each user has a unique dropbox email address, this is how Timetonote knows who that email is from. To find your dropbox email address go to the contacts page or to a any contact's page, and on the side bar, you can see your contacts dropbox information.

How do the emails I send to Timetonote get attached to the right contact(s)?
This is how it works. There are two cases:

First case, when you send an email to your contact(s) and CC, or BCC your dropbox. Timetonote extracts the contact names from the TO list of email addresses of the email. Make sure your contact email addresses include the contact names as well, like so:



Second case, when you receive an email from one of your contacts and you forward it to Timetonote, Timetonote will extracts the contact name from the "From:" section of the email's body (e.g. From: Lucian Baciu ) included automatically in the body of the email by your email client:



What if the contact is not found in Timetonote?
If the contact, the email should be attached to, is not found in Timetonote, it will be created automatically.

Does it work with more than one contacts, how about file attachments?
Yes, if you send an email to more than one contact and CC or BCC your dropbox the email will be attached to all the right contacts. Emails can also have file attachements. They will be stored along with your email in Timetonote. The storage used for these files counts towards your account storage space.

Can I CC, BCC or forward an email directly to a project?
Yes, each project has a unique dropbox email address. To find a project's dropbox, go to that project's page and you'll see the dropbox information on the sidebar. Timetonote will automatically attach emails sent to this dropbox to the right project.

Thanks for using Timetonote and let me know what you think.

2 comments:

  1. I read at this address http://www.timetonote.com/help-email.html that attachments of only upto 1 MB will be attached to the right contacts. This is a severely restricting limitation. In my business, I get email attachments as big as 20 MB. Please suggest how to handle this. We are seriously considering use of TIMETONOTE and exploring its many features.

    ReplyDelete
  2. That is correct. This is because of the 1MB request limit on AppEngine. However, AppEngine is on a path to remove these limits, and I believe this limit will be soon removed as well, enabling Timetonote to accept larger attachments.
    You can use note attachments until then, which accept larger files.

    Thank you for your interest in Timetonote

    ReplyDelete