Monday, December 5, 2011

Merge Contacts

If you have duplicate contacts in your Timetonote account, you can now select them and merge them. Go to the contacts page, and under "More options", you'll find a new option: Merge Contacts.

Merge contacts will merge into one contact all data from all the contacts selected to be merged, i.e. the contact information, labels, links, tasks, notes and emails.

As limitations, you can only merge people with people and companies with companies. And you can not merge two, or more, contacts that all have associated users.

Thank you for using Timetonote.

Thursday, December 1, 2011

Street, City, State, Zip and Country

The address filed of contacts has been split into Street, City, State, Zip and Country fields. The import, export and sync contact features have also been updated to work with this change.

Tuesday, November 29, 2011

New Feature: Links

There is a new big feature in Timetonote: Links. This feature enables you to link any person, company or project to any other person, company or project in Timetonote. You can use this feature to link related items together with relationships that make sense to you.

Links are bidirectional, so when you link two objects together you'll see the link between the two on both object's pages. Each link has an associated relationship name and a description. A few example relationships are: "customer", "supplier", "colleague", "referred by", "subsidiary", etc.

How it works
On the right side panel on person, company and project pages you'll now see two new widgets. One to add a new link and one with the list of all links for this person, company or project:





























To add a new link, click "+ Add a new link" button, and start typing the name of the item you want to link to, and select it from the list. The "relationship" and "description" fields are optional.

Note that when you link two items of the same type together, for example two people, to be able to give a direction to the link, the relationship will include the items names as: [From item name] relationship [To item name]. This is how the relationship will be displayed on both "From" and "To" item pages. For example, to link Bob as the parent of "John", link Bob to John and input as relationship "is the parent of", this will result in this text: "Bob is the parent of John" to be displayed as relationship on both Bob's and John's page.

The links list widget displays all links from and to the current item. The items are grouped under "People", "Companies" and "Projects". You can edit and delete all links as long as you have the permission to do so.

For people, on the edit person page, you can select a default linked company. When you select a default linked company for a person, it will be displayed in the list on the contacts page under "Title" and "Company" columns and will also be included when exporting contacts.

Previously, people had only a title and a company. And, on the company page you could see a list of people in the company. These have changed so that a person title and company is now converted to a link from the person to the company and the title as the relationship name. If the person had only a title and no company, the title is now added as a custom field to the person, yet it is still being displayed on the contacts list page under the "Title" column. The "People in this company" widget is now replaced by the links list widget.

Thank you for using Timetonote.

Thursday, June 23, 2011

Bigger contact and project images

If if you sign in to your Timetonote account you'll notice that the person, company and project images have been increased in size by almost a 2x factor. This is, for the obvious reason, to be able to see the contact or project image better, but also, to match the Timetonote contact image size to Google contact image size, so that contacts sync will work even better with no image scaling required.

Monday, April 25, 2011

User Permissions

As a Timetonote account owner you will probably want more control over what your users can do in Timetonote. With the new user permissions feature, added to Timetonote, now you can. Navigate to your users page, there, for each user or invitation you will have six permissions to enable or disable:



Can edit/delete data created by other users?

This permission enables a user to edit or delete all data in Timetonote. Disabling this permission for a user means the user can only edit or delete data that he/she created. Data refers to contacts, contact labels, projects, project labels, upcoming tasks, task categories, notes, emails and completed tasks.

Can manage users?

This permission enables a user to invite, edit or delete users. Disabling this permission for a user means the user does not have access to the users page and can not invite, edit or delete users.

Can manage groups?

This permission enables a user to create groups and edit the member users of those groups. Disabling this permission for a user means the user does not have access to the groups page and can not create groups. A user can not have private data if this permission is disabled.

Can export history?

This permission enables a user to export history from Timetonote.

Can export contacts?

This permission enables a user to export contacts from Timetonote.

Can sync contacts?

This permission enables a user to sync contacts in Timetonote.

The old concept of "Administrator" user has been removed. There are no more administrator users, just users. Old administrator users have now all permissions enabled while non administrator users have none.

Account owners have all permissions enabled. Account owner permissions can not be edited.

Thank you for using Timetonote.

Monday, March 21, 2011

New feature: RSS Feeds

One more new feature is now available in Timetonote: RSS feeds. You can subscribe to your Timetonote recent history feed or to a contact or project history feed.

To subscribe to Timetonote's recent history feed click on "Feed for recent history" link at the bottom of the dashboard page. You can also subscribe to a contact or project feed on the contact or project page.


Because Timetonote feeds are private, you'll be prompted for authentication. To authenticate, enter your feed authentication token, displayed on your "Settings" page, as the username and leave the password field empty.



Note that you need to use an RSS reader that supports authentication for private feeds. Unfortunately, Google Reader does not support private feeds.

Thank you for using Timetonote.

Wednesday, March 9, 2011

Google Calendar Integration

I'm very excited to announce that a much requested and waited for feature is here: the Google Calendar integration.

This new feature will enable Timetonote users to view their Timetonote tasks on a Google Calendar. After you've set up the Google Calendar integration, all your upcoming tasks will show up on your Google Calendar. When you add a new task, edit, delete or complete a task the action will be reflected on your Google Calendar in seconds. Thus, your Google Calendar will always by in sync with your Timetonote tasks. However, this is a one way sync so changes in Google Calendar will not be reflected back in Timetonote.

Other great benefits that come with the Google Calendar integration are, among others, Google notifications for the upcoming tasks on the Google Calendar, the option to print a Google Calendar, and to view your Google Calendar on mobile devices.

Here's how it works

First, you'll need to set up the Google Calendar integration to grant Timetonote access to your Google Calendars. There are two ways to do this:

1. If you have Timetonote added to your Google domain:
  1. You'll have to go to your Google Apps "Domain management" page.
  2. Locate the "Timetonote" application and click on "View and grant access":

  1. Then click on "Grant data access" to grant Timetonote access to the new data requirements. This will enable all your domain users that use Timetonote access to their Google Calendars.
2. If you don't have Timetonote added to your Google domain:
  1. Login to Timetnote.
  2. Click on the new "Calendar" link in the left navigation sidebar.
  3. Click on "Edit Google Calendar integration".
  4. Then click on "Change Google account", this should open a new browser window (check if your browser is blocking popups if you don't see it) and follow the steps to authenticate and grant Timetonote access to your Google Calendars.
Now that you've granted Timetonote access to your Google Calendars you need to select the Google Calendar where you want Timetonote to add your tasks:
  1. Login to Timetnote, click on the new "Calendar" link in the left navigation sidebar.
  2. Click on "Edit Google Calendar integration".

  3. Select a Google Calendar from the list, where you want Timetonote to add your tasks:



  4. Click on "Save changes". Any existing existing upcoming tasks you have in Timetonote will be added to your Google Calendar within the next few seconds.
That's it, you're all done. Now, when you click on "Calendar" in Timetonote, you'll see your Google Calendar with all your upcoming tasks:



You can now start adding new tasks in Timetonote, editing or deleting them and the changes will be reflected on your Google Calendar. When you complete a task in Timetonote the corresponding Google Calendar event is deleted. The event created in Google Calendar for a task will have all the info associated with the task. All day tasks are created as all day events, the task category is added to the event title, and the contact or project the task is linked to is added to the event description.

In order for times to show correctly between Timetonote and Google Calendar you must ensure the timezone is set correctly in Timetonote. To change your Timetonote timezone click on "Settings".

Feedback

If you like this feature and if you like Timetonote, please support Timetonote and write a few words on the Google Apps Marketplace.

You can also share Timetonote with your friends on Facebook:

Thank you for using Timetonote, I hope you like this new feature.

Sunday, January 23, 2011

Gadget new feature: Add this email in Timetonote

If you don't like to forward emails you receive from your customers to Timetonote, there is an easier way now to add those emails into Timetonote: just click the "Add this email in Timetonote" link in the Gmail gadget:



When you click on "Add this email in Timetonote" the email you're currently viewing in Gmail gets added to the Timetonote contact's history. The email is shared, by default, in the same group as that of the contact. You can also edit the email in the gadget and change the group, the date, or attach the email to a project.

However, there are two limitations to this feature. First, only the first one thousand characters of the email body are grabbed and added into Timetonote, and second, the email attachments are not added.

To use this feature all you have to do is add Timetonote to your Google Domain. If you've already added Timetonote to your Google Domain, follow these steps:
1. Go to your Google Domain management page.
2. Locate the "Timetonote" application and click on "View and grant access":



3. Then, click on "Grant data access" to grant Timetonote access to the new data requirements.

Thank you for using Timetonote.

Wednesday, January 19, 2011

A new user interface for Timetonote

As you've already seen for some time now, the user interface of the application has been updated to make the app easier to interact with. Among other improvements:

A new navigation widget was added to the left of the screen. All navigation links are now in one place and everything is now one click away, If before you needed to go through an extra page to get to the desired page (for example add a person when on a person's page) you're now one click away, regardless of the current page. You can also search the history, for a contact or project from the left navigation as well.



Cleaner layout and more screen space for the displayed page. The old right side bar and the top tabs were removed to make room for the important thing, which is the actual page being displayed.

Updated contact and project pages. Including a collapsible add note widget and the ability to apply labels to the contact or project on this page as well.

The gadget contact page was updated. The same new contact page is now displayed in the gadget as well. This means you can now apply or remove labels to contacts right in the gadget.

More options under "Settings". Language, timezone and the option to change your username and password are now under the "Settings" page.

One more thing, Timetonote has a Facebook page now. Become a fan, ask questions, suggest features and share with your friends:



Thank you for all your support and for using Timetonote,
Lucian