Sync Timetonote contact labels with Google contact groups

The Timetonote's contacts sync feature has been updated to sync Timetonote contact labels with Google contact groups.  Whether you create a new sync or run an existing sync, the sync process will now sync your Timetonote contact labels with Google contact groups.

The sync is both ways and supports both adding and removing labels and/or groups to/from contacts.

Sync will match Timetonote labels with Google groups by name. If it fails to find a label or group with a specified name, it will create one.

The sync process will sync the Google default groups as well: "My Contacts", "Friends", "Family", "Coworkers" and "Starred in Android". Note, that if you sync the Google contacts in these groups with your Timetonote contacts, and other user(s) in your account runs similar syncs, all users will end up with the same contacts in the Google default groups.

Custom labels for contact fields

On the add and edit contact pages, you'll now see a "Custom" option under all label list boxes, for all the contact fields: email, phone, address, web site, instant messaging and date. Select this option, and input any value for the label.

With this new feature, you're no longer limited to a predefined set of  values for the labels, like "Work" and "Home". You can input any value for the label, for example: "Bob's assistant" for a phone number:

The custom labels will sync with your Google contacts.

Merge Contacts

If you have duplicate contacts in your Timetonote account, you can now select them and merge them. Go to the contacts page, and under "More options", you'll find a new option: Merge Contacts.

Merge contacts will merge into one contact all data from all the contacts selected to be merged, i.e. the contact information, labels, links, tasks, notes and emails.

As limitations, you can only merge people with people and companies with companies. And you can not merge two, or more, contacts that all have associated users.

Thank you for using Timetonote.

Street, City, State, Zip and Country

The address filed of contacts has been split into Street, City, State, Zip and Country fields. The import, export and sync contact features have also been updated to work with this change.

New Feature: Links

There is a new big feature in Timetonote: Links. This feature enables you to link any person, company or project to any other person, company or project in Timetonote. You can use this feature to link related items together with relationships that make sense to you.

Links are bidirectional, so when you link two objects together you'll see the link between the two on both object's pages. Each link has an associated relationship name and a description. A few example relationships are: "customer", "supplier", "colleague", "referred by", "subsidiary", etc.

How it works
On the right side panel on person, company and project pages you'll now see two new widgets. One to add a new link and one with the list of all links for this person, company or project:

To add a new link, click "+ Add a new link" button, and start typing the name of the item you want to link to, and select it from the list. The "relationship" and "description" fields are optional.

Note that when you link two items of the same type together, for example two people, to be able to give a direction to the link, the relationship will include the items names as: [From item name] relationship [To item name]. This is how the relationship will be displayed on both "From" and "To" item pages. For example, to link Bob as the parent of "John", link Bob to John and input as relationship "is the parent of", this will result in this text: "Bob is the parent of John" to be displayed as relationship on both Bob's and John's page.

The links list widget displays all links from and to the current item. The items are grouped under "People", "Companies" and "Projects". You can edit and delete all links as long as you have the permission to do so.

For people, on the edit person page, you can select a default linked company. When you select a default linked company for a person, it will be displayed in the list on the contacts page under "Title" and "Company" columns and will also be included when exporting contacts.

Previously, people had only a title and a company. And, on the company page you could see a list of people in the company. These have changed so that a person title and company is now converted to a link from the person to the company and the title as the relationship name. If the person had only a title and no company, the title is now added as a custom field to the person, yet it is still being displayed on the contacts list page under the "Title" column. The "People in this company" widget is now replaced by the links list widget.

Thank you for using Timetonote.

Bigger contact and project images

If if you sign in to your Timetonote account you'll notice that the person, company and project images have been increased in size by almost a 2x factor. This is, for the obvious reason, to be able to see the contact or project image better, but also, to match the Timetonote contact image size to Google contact image size, so that contacts sync will work even better with no image scaling required.

User Permissions

As a Timetonote account owner you will probably want more control over what your users can do in Timetonote. With the new user permissions feature, added to Timetonote, now you can. Navigate to your users page, there, for each user or invitation you will have six permissions to enable or disable:



Can edit/delete data created by other users?

This permission enables a user to edit or delete all data in Timetonote. Disabling this permission for a user means the user can only edit or delete data that he/she created. Data refers to contacts, contact labels, projects, project labels, upcoming tasks, task categories, notes, emails and completed tasks.

Can manage users?

This permission enables a user to invite, edit or delete users. Disabling this permission for a user means the user does not have access to the users page and can not invite, edit or delete users.

Can manage groups?

This permission enables a user to create groups and edit the member users of those groups. Disabling this permission for a user means the user does not have access to the groups page and can not create groups. A user can not have private data if this permission is disabled.

Can export history?

This permission enables a user to export history from Timetonote.

Can export contacts?

This permission enables a user to export contacts from Timetonote.

Can sync contacts?

This permission enables a user to sync contacts in Timetonote.

The old concept of "Administrator" user has been removed. There are no more administrator users, just users. Old administrator users have now all permissions enabled while non administrator users have none.

Account owners have all permissions enabled. Account owner permissions can not be edited.

Thank you for using Timetonote.